What Makes up a Student Record

A file should be created for each student in a school which may contain:

• Information sought and recorded at enrolment, including the following: student name, address and contact details, names and addresses of parents/guardians, previous academic record, any relevant special conditions which may apply.
• Academic record, including previous academic record; subjects studied, class assignments, examination results as recorded on official school reports
• Records of significant achievements
• Records of disciplinary events and/or sanctions imposed.
• Record of attendance and punctuality
• Other records, e.g. records of any serious injury/accidents
• Written instruction of access concerning custody arrangements ,where a student’s parents may be separated, divorced or living apart
• Sensitive information retained in a student’s personal file